JV/AmeriCorps members are energetic, committed and motivated individuals with fresh perspectives, bringing a strong educational background and goodwill to the agencies they serve. They serve full time in year-long service placements in areas of social and ecological justice, either serving with those who are marginalized in our society or on behalf of vulnerable ecosystems. We want you to join in our mission of engaging people in a transforming year of full-time service.
The Jesuit Volunteer Corps (JVC) Northwest Partner Agency Application becomes available annually in early October and is due in November. If you are interested in applying for a JV/AmeriCorps member, please email JV Program Manager, Sarah Jones. Whether you are a new, current, or returning partner – before your Partner Agency application is due (first Monday after Thanksgiving), please schedule phone conversation and a site visit with the JVC Northwest Program Coordinator for your area. An on-site visit of your agency by a JVC Northwest staff member and a conversation between our Program Coordinator and your agency head are required before we can place a JV with you – especially in a new position, or in a different program – even if your agency has partnered with us before.Application Process and Timeline
Timeline Overview: Agencies wishing to apply for a JV/AmeriCorps member for the upcoming program year must submit an application before or on the application deadline. After that date, the Partner Agency selection process begins and agencies are notified of their acceptance by the end of January. The JV/AmeriCorps member screening and placement process takes place from mid-February through July, with service beginning in August. The JV/AmeriCorps members complete their service commitment at the end of July the following year.
Please refer to the 2018-19 Partner Agency Application Manual.
Before applying for a Jesuit Volunteer (JV)/AmeriCorps member, please review the following guidelines to ensure your agency will qualify for a volunteer. When a Partner Agency agrees to host a JV/AmeriCorps member, they commit to the following list of responsibilities:
Meaningful, Full-Time Service: Partner Agencies provide opportunities for the JV/AmeriCorps member to spend 40 hours per week in direct service, capacity building, training and enrichment, supervision, and staff meetings. This full-time position ensures that JV/AmeriCorps members who qualify for an Education Award are able to complete at least 1700 hours by the end of their service term. For a more detailed description of what constitutes direct service, please see the Partner Agency Handbook.
- Eight hours per day, five days per week, with two consecutive days off per week, one being Saturday or Sunday.
- Night service (after 6:00 p.m.) should not exceed two nights per week.
- Placements that require overnight shifts must explicitly note this request in their position description, citing the hours and frequency in which overnights will take place.
- The JV/AmeriCorps Member is not to be involved in fundraising (grant writing/research, planning or marketing fundraising events, appealing to donors for funding, etc.).
Supervision: The supervision and support of a JV/AmeriCorps member is critical, and Partner Agencies agree to designate a Site Supervisor who provides weekly supervision throughout the year as well as Mid-Year and End-of-Year Evaluations. Site Supervisors must participate in the JVC Northwest Site Supervisor Orientation Webinar in July, and AmeriCorps Site Supervisors return the signed Site Supervisor Contract upon completion of the orientation. Site supervisors attend one local group meeting during Program Coordinator’s Fall Area Visit. AmeriCorps Site Supervisors must also approve the JV AmeriCorps member’s monthly time log (online) and participate in a webinar on performance measurement in August/September.
Orientation and Training: Provide the JV/AmeriCorps member with a warm welcome, introducing them to their site supervisor and other key staff on Day One of service; and introduce them at staff and team meetings as the new JV/AmeriCorps member. Explain why the agency and the broader community needs a JV/AmeriCorps member to do the service they will do. Orient them to the organization, and to key concepts and skills they will need to perform their duties, including social issues, client population, and processes to use when solving problems. Train them throughout the year in areas that the site supervisor and the JV/AmeriCorps member have identified; if on-site training is not available, help them locate low-cost off-site training. Help the JV/AmeriCorps member locate a professional mentor within the organization or at a peer organization. JV/AmeriCorps members may spend up to 10 percent of their time in training.
Weekly Supervision: It is vitally important to the well-being of your JV/AmeriCorps member for the agency to create an intentional, weekly meeting with their site supervisor. JV/AmeriCorps members often struggle to provide feedback to their supervisors, as well as to state their own needs or areas of dissatisfaction. Creating a weekly time together goes a long way to demonstrating your agency’s commitment to the JV/AmeriCorps-relationship; allows you to offer constructive feedback; and gives them the opportunity to share concerns, surprises, and challenges. When the agency and staff are busy, the JV/AmeriCorps member may not seek out the help they need to have a successful year and provide the service your agency needs.
Monthly Time Sheets (online): The site supervisor approves the JV/AmeriCorps member’s hours online, on a monthly basis.
Partner Agency Fees: In 2018-19, the placement fee is $11,652 in the lower 48 states, and $12,795 in Alaska. This fee may increase no more than 10 percent for 2019-20. In addition, Partner Agencies pay a $140 retreat fee and pay for the JV/AmeriCorps members’ transportation to their permanent residence or new residence at the end of the service year. If a Partner Agency is hosting an additional year Jesuit Volunteer who is not an AmeriCorps member, they agree to provide a $300 bonus for a second year JV and a $500 bonus for a third year JV.
Certificate of Liability Insurance: Name JVC Northwest and your JV/AmeriCorps member in your liability insurance, and submit a COLI (proof of insurance) in July (just prior to the service year) and any time the certificate expires.
Communication: In order to support Partner Agencies and JV/AmeriCorps members, timely communication with JVC Northwest regarding site visits, performance measures, and any proposed major changes in the nature of the position or supervision is essential. It is also important for Partner Agencies to notify JVC Northwest in a timely manner of any problems with the JV/AmeriCorps member’s performance, including failure to report to the site, unprofessional behavior, etc.
Leave from Service: Partner Agencies agree to release JV/AmeriCorps members from service to attend JVC Northwest-sponsored events, such as the three annual retreats. In addition to holidays observed by the Partner Agency, the JV/AmeriCorps member is allowed 10 days’ vacation leave from service during the service year, the dates of which are to be negotiated with their site supervisor. Partner Agencies are to allow JV/AmeriCorps members to attend AmeriCorps-sponsored service days, such as Make a Difference Day and Martin Luther King Jr. Service Day.
Transportation: JV/AmeriCorps members walk, bike, or take public transit to their placements. A Partner Agency must provide a vehicle if it is required for the service position.
No Displacement, No Duplication, and/or No Substitution: The JV/AmeriCorps member shall not displace any paid employee or current volunteer providing the same or similar service.
Safe and Drug-Free Workplace:Partner Agencies agree to maintain a drug-free workplace and adhere to the requirements under the Drug-Free Workplace Act (41 U.S.C. § 701 et seq.), as well as provide and maintain a safe environment for JV/AmeriCorps members.
No Discrimination and No Harassment: Partner Agencies are required to comply with the AmeriCorps Provisions regarding non-discrimination, Civil Rights and Non-Harassment (see AmeriCorps Provisions*).
Reasonable Accommodation: Partner Agencies are required to comply with the AmeriCorps Provisions and provide reasonable accommodations to JV/AmeriCorps members (page AmeriCorps Provisions*).
Federal Grants: Partner Agencies must inform JVC Northwest of any federal grant money used to subsidize the JV/AmeriCorps member, including the name of the granting agency, number of grant, and amount of grant money used.
Grievance Procedure: Partner agencies must comply with the JVC Northwest AmeriCorps Program Grievance Procedure (see the Partner Agency Handbook).
Performance Measures: Partner agencies must assist the JV/AmeriCorps member in submitting data to JVC Northwest for AmeriCorps grant performance measures.
Evaluation: JVC Northwest is required to have an external evaluation of the impact of our program within the first five years of our AmeriCorps grant. Partner agencies are expected to help provide necessary data needed for this independent external evaluation of JVC Northwest.
Compliance with all contracts and paperwork: Throughout the year, partner agencies and site supervisors are responsible for paperwork and meetings, such as the June/July Partner Agency webinar, the Placement Agreement, the Certificate of Liability Insurance, the Site Supervisor Contract, the fall Initial Placement Assessment, an organizational assessment, mid-term and year-end evaluations of the JV/AmeriCorps member, and monthly approval of the JV/AmeriCorps member’s timesheet. Additionally, the placement fee is due in three installments – September, December, and February (exact dates and amounts are in your placement agreement). If payment is going to be late for any reason, please contact our business office. Non-compliant partner agencies are less competitive during the fall agency selection process.
*AmeriCorps provisions are available here.
Agency application materials:
- 2018-19 JVC Northwest Partner Agency Application
- 2018-19 Partner Agency Application Manual (PDF)
- Instructions and important information regarding the Partner Agency Application
- Includes the Position Description Guidelines and Sample
- Instructions and important information regarding the Partner Agency Application
- 2018-19 Position Description Template (.docx)
- Sample Union Letter
- 2017-18 Sample Placement Agreement (current service year)
All agency applications are required to be submitted online. Please contact Sarah Jones, JV Program Manager by email or call 503-335-8202 with questions.
In 2010, JVC Northwest became an AmeriCorps National Direct Grantee and in 2013 this status was renewed for another three years. Due to this grant, the majority of Jesuit Volunteers are now also AmeriCorps Members. JV/AmeriCorps members who enroll in AmeriCorps are eligible to receive an Education Award to put toward school loans or future education, after satisfactorily completing their terms of service.
Most JVC Northwest Partner Agencies qualify to be AmeriCorps operating sites. Partner Agencies where the volunteer is engaged in advocacy or direct Catholic ministry do not qualify to be AmeriCorps operating sites. It is important that all Partner Agencies understand the AmeriCorps requirements and their ability to meet them.
In the Partner Agency Application it is important to demonstrate how the JV/AmeriCorps member will meet critical and compelling needs in the local community and enhance the mission of your agency without displacing employees. By providing accurate and detailed responses in the application, as well as by completing a detailed JVC Northwest Position Description, the partner agency provides important information for JVC Northwest as we place JV/AmeriCorps members and provide documentation to AmeriCorps.
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