JV Flex engages people 18 years+ living in Portland or Seattle to experience a JVC Northwest values-driven year of service within their communities.
Our Philosophy of Partnership
JVC Northwest’s JV Flex program invites partnership with organizations and communities that respond to local needs in Portland and Seattle regions (if your organization is in one of our other Pacific Northwest locales, visit our Host a Jesuit Volunteer page). Our partnership provides value-added service, capacity-building, and accompaniment to agencies, particularly those invested in deepening their diversity, equity, and inclusion lens and practices. Through their service, volunteers contribute to the mission of each of our partners. JVC Northwest and partner organizations share collective power in order to co-create structural and cultural change needed for true equity.
How is JV Flex Different from the JV Program for Partner Agencies?
As a pilot program, JV Flex currently only operates in Portland and Seattle, and focuses on intergenerational cohorts and vocational discernment. For partner agencies and volunteers in these locations, the JV Flex program decreases or eliminates some barriers to volunteer participation found in our residential JV program.
- Allows for position- and project-specific recruitment
- Decreases or eliminates some barriers to volunteer participation, including acceptance of volunteers who have dependents and/or are married and lowering minimum age to 18 years old
- Fewer limitations on partner agency location in relation to the JV’s residence
- Fewer limitations for JV scheduling
- JVs will participate in training with JVC Northwest one afternoon per month in addition to retreats
- At this point, all positions within this program must be AmeriCorps-compliant. We are not currently able to host independent JVs in this program.
For partner agencies who have previously applied through our Knack portal to host JVs through our residential JV program:
- Contact Kristi Anne at firstname.lastname@example.org to reopen application in Knack
- Add program in Knack (if needed)
- Add new position description in Knack
- Complete Signature Page and send to email@example.com
For new potential partner agency hosts who have not used our Knack portal:
- Download fillable PDF Application and return to Kristi Anne at firstname.lastname@example.org upon completion
- Send Statement of Financial Position
- Send Statement of Activities (Profit and Loss Statement)
Both new and returning partner agencies will have annual Site Visit (in person or virtual) with a JVC Northwest staff member (Program Coordinator or other staff member)
We are no longer accepting applications for consideration for the 2021-22 Program Year. Organization interested in learning more about hosting a JV for the 2022-23 JV Flex program year or beyond should contact Ben Carver at email@example.com.
Partner Agency Requirements
Before applying for a JV AmeriCorps member, please review the following guidelines to ensure your agency will qualify for a volunteer. When a Partner Agency agrees to host a JV AmeriCorps member, they commit to the following list of responsibilities:
Meaningful, Full-Time Service
Partner Agencies provide opportunities for the JV AmeriCorps member to spend 32-40 hours per week in direct service, capacity building, training and enrichment, supervision, and staff meetings. This full-time position ensures that JV AmeriCorps members are able to complete at least 1700 hours by the end of their service term, as is required for the Education Award. For a more detailed description of what constitutes direct service, click here.
- Eight hours per day, five days per week, with two consecutive days off per week.
- Placements that require overnight shifts must explicitly note this request in their position description, citing the hours and frequency in which overnights will take place.
Orientation and Training
Provide the JV AmeriCorps member with a warm welcome, introducing them to their site supervisor and other key staff on Day One of service; and introduce them at staff and team meetings as the new JV AmeriCorps member. Explain why the agency and the broader community needs a JV AmeriCorps member to do the service they will do. Orient them to the organization, and to key concepts and skills they will need to perform their duties, including social issues, client population, and processes to use when solving problems. Train them throughout the year in areas that the site supervisor and the JV AmeriCorps member have identified; if on-site training is not available, help them locate low-cost off-site training. Help the JV AmeriCorps member locate a professional mentor within the organization or at a peer organization. JV AmeriCorps members may spend up to 10 percent of their time in training (including JVC Northwest sponsored Orientation and retreats).
Supervision and Evaluation
The supervision and support of a JV AmeriCorps member is critical, and Partner Agencies agree to designate a Site Supervisor who provides weekly supervision throughout the year as well as an initial assessment and Mid-Year and End-of-Year Evaluations. Site Supervisors must participate in the JVC Northwest Site Supervisor Orientation Webinar (date TBD) and return the signed Site Supervisor Contract with the Placement Agreement. Site Supervisors meet with the Program Coordinator in the fall and participate in a group meeting with other local Site Supervisors during the winter. Site Supervisors must also approve the JV AmeriCorps member’s monthly time log (online).
Weekly Supervision: It is vitally important to the well-being of your JV AmeriCorps member for the agency to create an intentional, weekly meeting with their site supervisor. JV AmeriCorps members often struggle to provide feedback to their supervisors, as well as to state their own needs or areas of dissatisfaction. Creating a weekly time together goes a long way to demonstrating your agency’s commitment to the JV AmeriCorps-relationship, allows you to offer constructive feedback, and gives them the opportunity to share concerns, surprises, and challenges. When the agency and staff are busy, the JV/AmeriCorps member may not seek out the help they need to have a successful year and provide the service your agency needs.
Paperwork, Fees, and Compliance
Partner Agency Fees: For the upcoming 2021-22 pilot year of this program, the placement fee will mirror our Residential program. All of our accepted positions will pay a placement fee of $13,905 and a $140 retreat fee. Agencies can choose to pay the placement as a lump sum or in three payments: 50% due in September, 25% due in December, and remaining 25% due in February. JVC Northwest cannot fully accept your agency as a partner site until a definite commitment is made to provide for the financial obligation.
Certificate of Liability Insurance: Name JVC Northwest and your JV AmeriCorps member in your liability insurance, and submit a COLI (proof of insurance) by July 23 and any time the certificate expires.
Federal Grants: Partner Agencies must inform JVC Northwest of any federal grant money used to subsidize the JV AmeriCorps member, including the name of the granting agency, number of grant, and amount of grant money used.
No Displacement, No Duplication, and/or No Substitution: The JV AmeriCorps member shall not displace any paid employee or current volunteer providing the same or similar service.
Monthly Time Sheets (online): The site supervisor approves the JV AmeriCorps member’s hours online, on a monthly basis.
Performance Measures: Partner agencies must assist the JV AmeriCorps member in submitting data to JVC Northwest for AmeriCorps grant performance measures.
Evaluation: JVC Northwest is required to have an external evaluation of the impact of our program within the first five years of our AmeriCorps grant. Partner agencies are expected to help provide necessary data needed for this independent external evaluation of JVC Northwest.
Compliance with all contracts and paperwork: Throughout the year, partner agencies and site supervisors are responsible for paperwork and meetings, such as the Placement Agreement, the Certificate of Liability Insurance, the Site Supervisor Contract, the fall Initial Placement Assessment, an organizational assessment, mid-term and year-end evaluations of the JV AmeriCorps member, and monthly approval of the JV AmeriCorps member’s timesheet. Additionally, the placement fee is due in three installments—September, December, and February (exact dates and amounts are in your placement agreement). If payment is going to be late for any reason, please contact our business office. Non-compliant partner agencies are less competitive during the fall agency selection process.
Leave from Service: Partner Agencies agree to release JV AmeriCorps members from service to attend JVC Northwest-sponsored events, such as 3-hour monthly cohort meetings on the second (Portland) or third (Seattle) Friday of each month, the two annual retreats, and two program wide retreats for JV AmeriCorps members who identify as BIPOC (Black, Indigenous, People of Color). In addition to holidays observed by the Partner Agency, the JV AmeriCorps member is allowed 10 days leave from service during the service year, the dates of which are to be negotiated with their site supervisor. Partner Agencies are to allow JV AmeriCorps members to attend AmeriCorps-sponsored service days, such as Make a Difference Day and Martin Luther King Jr. Service Day.
Safe and Drug-Free Workplace: Partner Agencies agree to maintain a drug-free workplace and adhere to the requirements under the Drug-Free Workplace Act (41 U.S.C. § 701 et seq.), as well as provide and maintain a safe environment for JV AmeriCorps members.
No Discrimination and No Harassment: Partner Agencies are required to comply with the AmeriCorps Provisions regarding non-discrimination, Civil Rights and Non-Harassment (see AmeriCorps Provisions*).
Reasonable Accommodation: Partner Agencies are required to comply with the AmeriCorps Provisions and provide reasonable accommodations to JV AmeriCorps members (page AmeriCorps Provisions*).
*AmeriCorps provisions are available here.
Grievance Procedure: Partner agencies must comply with the JVC Northwest AmeriCorps Program Grievance Procedure (see the Partner Agency Handbook).
Communication: In order to support Partner Agencies and JV AmeriCorps members, timely communication with JVC Northwest regarding site visits, performance measures, and any proposed major changes in the nature of the position or supervision is essential. It is also important for Partner Agencies to notify JVC Northwest in a timely manner of any problems with the JV/AmeriCorps member’s performance, including failure to report to the site, unprofessional behavior, etc.
JVC Northwest as an AmeriCorps Program
In 2010, JVC Northwest became an AmeriCorps National Direct Grantee and in 2013, 2016, and 2019 this status was renewed for another three years, respectively. Due to this grant, all JV Flex members are also AmeriCorps members. JV AmeriCorps members are eligible to receive an Education Award to put toward school loans or future education, after satisfactorily completing their terms of service.
Most JVC Northwest Partner Agencies qualify to be AmeriCorps operating sites. Partner Agencies where the volunteer is engaged in advocacy or direct Catholic ministry do not qualify to be AmeriCorps operating sites. It is important that all Partner Agencies understand the AmeriCorps requirements and their ability to meet them. Click here to see a list of prohibited AmeriCorps activities.
In the Partner Agency Application, it is important to demonstrate how the JV AmeriCorps member will meet critical and compelling needs in the local community and enhance the mission of your agency without displacing employees. By providing accurate and detailed responses in the application, as well as by completing a detailed JVC Northwest Position Description, the partner agency provides important information for JVC Northwest as we place JV AmeriCorps members and provide documentation to AmeriCorps.